Michael Eva, founder of Extensa
Diagnosis
Clients send things late, in the wrong format, to the wrong thread, and someone has to follow up every time.
Every new client means the same forms, checks and data entry, done by hand.
Your CRM, inbox and spreadsheets each hold part of the picture. Someone re-types data between them.
Skilled people spending hours checking documents a machine could pre-screen.
If you're nodding at any of these, that's a bottleneck, and it's exactly what I fix.
Evidence
FINANCIAL SERVICES
~10 hrs
of admin removed per week, and counting
A Perth financial services firm was losing hours every week to manual onboarding: forms, document collection, data entry and compliance checks, all handled by hand. I built an automation layer over their existing systems that takes on the admin.
CREATIVE / MEDIA
30 min / hr
of editing time handed back
Peachie's editing workflow was drowning in footage triage. CreatorFlow, a custom Mac app, now does the sorting.
RECRUITMENT
12
custom AI tools wired into their CRM
I connected Claude directly to DR Analytics’ CRM (Loxo) with 12 custom tools, so the team can search, screen and update candidates in plain English. I also trained the team to use AI properly.
Social proof
5.0 · Google reviews
“Had a great experience with Michael as he ran our team through the foundations of AI using skills, projects, chat, and co-work in Claude for us to 10x, 5x, 2x the work that we do. It’s really appreciated that Michael was able to break it down in layman’s terms. It has changed the way we work!”
“Working closely with Michael over an 8-month prototype project gave me deep appreciation for his curiosity, communication skills, problem-solving abilities, and technical development expertise. If I had to choose a developer to be in the trenches with on a difficult project, it would always be Michael.”
“Michael and the Extensa Studio team is wonderful to work with. Great communication (especially for someone who isn’t super technical like myself), fast and great quality work. I’d highly recommend hiring them on your next project.”
“Extensa's professionalism and continual communication from the outset of their project work with us was outstanding. They delivered a fantastic product and were entirely transparent throughout the process. The quality of work is excellent and is delivered in efficient time.”
“Michael and his team redesigned our website from scratch in under two weeks, exactly as we asked. Clean, fast, and nailed the details without endless back and forth.”
“Great AI agency. Really understood the brief and made the process super easy.”
“I've worked with Michael multiple times to help me with software builds. Always professional, always personable, and easy to work with. I couldn't recommend Michael more :)”
Fit
Onboarding, compliance and document workflows.
Typical bottleneck: Chasing client documents
See howParsing stock lists, pipelines and listing data into clean systems.
Typical bottleneck: Re-typing listing data
AI wired into your ATS/CRM, plus team training.
Typical bottleneck: Manual candidate screening
Client portals, document automation, internal tools.
Typical bottleneck: Admin between systems
Not on the list? If your business runs on repetitive admin, it's worth a conversation.
Process
You describe how work gets done. I tell you honestly whether software will help, and where I'd start.
A short written proposal: the problem, the fix, the cost. No open-ended billing surprises.
I build it, integrate it with what you already use, train your team, and stay involved as it beds in.
About
I'm a software developer in Perth who got tired of watching good businesses burn hours on work a computer should do. Extensa is me, plus trusted contractors when a project needs them, building tools that fit how you already work, not another platform to migrate to. When I say “I'll build it”, I mean me, personally.
Next step
Book a 20-minute call, or let the AI audit tool have a first look at your workflow. Either way, you'll get a straight answer about whether I can help.
Tell me what's eating your time.
